Checklist · 60-90 minutes monthly
Monthly Trucking P&L Checklist
A month-end checklist for validating load revenue, factoring fees, fuel spend, maintenance costs, and net operating margin.
By TBOS · Updated February 18, 2026 · Owner-operators and fleet finance admins
Free to read and download. No account needed.
Use the free calculator to turn your operating-cost assumptions into a per-mile estimate. Keep actual income and expenses in your monthly review.
Revenue Validation
Revenue leakage often comes from incomplete invoicing or unresolved accessorial documentation.
- Match delivered loads to invoiced loads.
- Reconcile accessorials and dispute outcomes.
- Flag unpaid invoices by aging bucket.
Expense Validation
Category-level review helps isolate avoidable cost growth.
- Review fuel, maintenance, tolls, insurance, and permits.
- Reconcile factoring fees against funded loads.
- Check unusual expense spikes by category.
Margin and Cash Position
The goal is operational action, not only accounting completion.
- Calculate net margin by truck and by lane.
- Update 30-day cash runway estimate.
- Set next-month corrective priorities.
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